Starting a brand new IT system within your company can be a monumental task, with so many factors to consider prior to getting started it can be easy to become overwhelmed particularly if you are trying to do it all yourself. There are steps you can take to make the process less stressful like hiring an external company to do it for you or seeking consultation with IT professionals for advice. However, outside help can be expensive and may not be suitable for smaller businesses who have to take care of the money they spend on extra services, with that in mind below are a number of helpful tips to help with setting up and managing a company-wide IT system.
The first thing to do when it comes to setting up an IT system would have to be sourcing the physical equipment needed for your system, starting with the basics you are going to need multiple computers for your staff to work from. I would recommend doing substantial research into the computer’s specifications and price to ensure you get the best value for money, comparison websites are available and as you would be buying in bulk you should be able to find yourself a pretty good deal for multiple computer systems. Once you have found the perfect computer system the next process would be to look at how you are going to physically set up your IT system, if you are lucky enough to already have some form of office space, this would be perfect as a hub for your IT staff to work from. Having an area where your IT staff can work together would be ideal as it allows them to work together and improves the overall efficiency of your company.
With so many computer setups under one company having a cloud data storage system is a great way to make your company files and resources accessible for all your staff. Cloud storage is available from a variety of services like Google Drive and Dropbox, using online storage services like these reduces the need for physical storage devices like hard drives and is much more convenient for your workforce to access the files they need. As well as being extremely useful for file accessibility, cloud storage also provides peace of mind that your important files are protected as they can be backed up and restored at your convenience. For a company-wide IT system the fact that you can be sure all of your files are safe is a huge advantage for protection from external hackers or leaking of your companies information.
Any IT system requires a level of security in order to protect your computers from viruses and other online threats, before setting up your IT system you should definitely invest in some form of virus protection to ensure that your company’s system is not left vulnerable. Services like Mcaffee and Norton have been commended on their effective virus protection for large scale businesses, but I would advise you to shop around to get the best deal and value for money. Another level of online protection you may want to implement within your company would be the blocking of sensitive content on your IT system, many companies choose to block websites that display content that isn’t suitable for the workplace in order to avoid an incident where these pages are accessed on company time. Many companies decide to purchase porn blocking software in order to ensure their staff is protected from the abundance of explicit content that is available online.
With your IT system being such an integral part of your company, you may wish to think about who is going to be in charge of your company’s IT department. An IT manager may be more suitable for a large scale company in order to ensure that all of the necessary work is done to a professional standard, another benefit of having an IT manager would be that they allow for direct correspondence between your company and the IT staff. Effective communication is key to any business’s success and being able to directly communicate with someone who knows what is being done within the IT department is a particularly useful tool.
In order to ensure that your IT system is an effective tool within your company, you will need to have a solid support system in place. In a situation where something goes wrong with your IT system having a support system that can quickly and effectively fix any technical problems can be the difference between a total technological standstill and an issue that can be easily fixed. There are many IT support businesses out there with reasonably priced contacts available, I would recommend sourcing a support contact as soon as you have set up your IT system, due to the unpredictability of having a tech issue it is better to be safe than sorry.
Overall, setting up your IT system doesn’t have to be a stressful process, with proper research and organization your business could have a fully functional IT system in very little time. As long as you have taken the necessary precautions with online security, storage, and tech support, your system should be up and running with little to no serious issues, allowing your business to expand technologically speaking.